Volunteer Management Platform
Internal platform reducing volunteer onboarding time by 80% with role-based access.
Industry
Non-Profit
Timeline
4 weeks
Key Metric
80% faster onboarding
Status
Live
The Challenge
A non-profit volunteering agency needed to manage applicants through a complex multi-step process including background checks, references, and parental approvals. The existing paper-based system couldn't scale and lacked proper access controls.
- Paper-based application process taking weeks
- No role-based access control for sensitive data
- Background check workflow entirely manual
- No visibility into pipeline status for management
The Solution
We built a WeWeb application with Xano backend featuring role-based permissions, automated workflow stages, and a dashboard giving management full pipeline visibility.
Technical Approach
WeWeb provides the frontend with role-based views — applicants see their status, reviewers see pending applications, admins see the full pipeline. Xano handles authentication, data storage, and business logic. n8n automates notifications and status transitions.
Results
Onboarding time
Team access
Background checks
Key Takeaways
- WeWeb + Xano is an excellent combination for internal tools that need role-based access
- Non-profit organizations have surprisingly complex compliance requirements
- Automating status notifications reduced follow-up inquiries by over 60%
Tech Stack
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